Department of Transportation, Research and Special Programs Administration, Office
of Aviation Information Management
Issue Date: 3/2/90
Effective DATE: Immediately
This directive is to remind air carriers holding either section 401 or 418 certificates that they must comply with the regulations contained in 14 CFR Part 249 (copy enclosed) an the preservation of air carrier records.
While the provisions of Part 249 are self-explanatory, we wish to emphasize that carriers must retain for 3 years papers, records or other evidence supporting their submissions of the following recurrent reports:
Carriers that fail to retain the underlying records for these reports are in violation of Part 249 and may be subject to civil penalties under section 902(e) of the Federal Aviation Act of 1958, as amended. Carriers providing mail or essential air service may be required by OUT Order to retain records in support of these services for time periods that are not in accord with the stated record retention provisions in Part 249. In such cases, a carrier is required to retain its records for the longer of the two periods.
If you have a questions on record retention, you may contact Mr. Bernie Stankus on (202) 366-4389.
Robin A. Caldwell