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Reporting Under Part 374a of the DOT's Special Regulations With Respect To Extension of Credit by Airlines To Federal Political Candidates

Reporting Under Part 374a of the DOT's Special Regulations With Respect To Extension of Credit by Airlines To Federal Political Candidates

Department of Transportation, Bureau of Transportation Statistics, Office of Airline Information
Number 262
Issue Date: 10/10/02
Effective Date: IMMEDIATELY
Part: 374a
Section: 374a.6 and .7

Since 2002 is a Federal election year, this directive is to remind carriers of the reporting requirements of 14 CFR Part 374a of the Department of Transportations Special Regulations.

Extension of Credit by Airlines to Federal Political Candidates

Part 374a requires air carriers operating under a certificate of public convenience and necessity issued pursuant to 49 U.S.C. 41102 (formerly Section 401), which includes both large and small certificated air carriers, to file reports on credit extended to political candidates for Federal Office, or to persons acting on behalf of such candidates. This credit information is reported to the Department on BTS Form 183, "Report of Extension of Credit to Political Candidates."

Reporting Before Nomination or Election

Pursuant to Section 374a.6(a), carriers shall report, for each candidate and person acting on behalf of a candidate, the amount of indebtedness for transportation furnished to that candidate or person as of the last day of a month during the six months before nomination or election. A report must be filed once the aggregate indebtedness balance of a candidate or a person acting on behalf of any candidate exceeds $5,000 on the last day of the month to which the report pertains. Once activated, the reporting requirement continues until a final "negative" report is submitted indicating that the indebtedness balance has reached zero.

Reporting After Nomination or Election

After the nomination or election, carriers are required to file reports only when changes occur in the indebtedness balance. Also, a final (negative report) must be filed when the indebtedness balance reaches zero.

Filing of Reports

BTS Form 183 reports must be received by the Office of Airline Information not later than the 20th day following the end of the calendar month to which the report pertains.Reports shall be sent to:

K-14,Room 4125
Office of Airline Information
Bureau of Transportation Statistics
U.S.Department of Transportation
400 Seventh Street, S.W.
Washington D.C. 20590-0001

Record Retention

Section 374a.7 requires carriers to retain for two years after a Federal election documents such as statements, invoices and bills relating to the furnishing of air transportation to candidates for political office or persons acting on the candidates behalf.

We are enclosing a copy of Part 374a and a supply of Form 183.

Requests for additional forms and questions about this Directive can be directed to Clay Moritz (202-366-4385) in care of this office.

Accounting and Reporting Directives No. 246 dated July 21, 2000, is hereby rescinded.

This action is taken under authority delegated in 14 CFR Section 385.19(b) of the DOTs Organization Regulations.

Donald W. Bright signature
Donald W. Bright
Assistant Director
Airline Information