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Electronic Submission of Air Carrier Reports

Electronic Submission of Air Carrier Reports

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Department of Transportation
Research and Innovative Technology Administration
Bureau of Transportation Statistics
Office of Airline Information
Accounting and Reporting Directive

No. 288
Issue Date: 12/8/08
Effective Date: Immediately
Parts: 217, 234, 241, and 298

This Accounting and Reporting Directive reminds carriers that they can meet their reporting obligation to submit financial, traffic and operating statistical reports to the Bureau of Transportation Statistics (BTS) by transmitting their files via e-mail until BTS establishes an e-filing system over the internet.

Attaching records to e-mails should save the carriers mailing costs and from having to print large number of pages, especially for their Schedule B-7 Airframe and Aircraft Engines Acquisitions and Retirements and Schedule B-43 Inventory of Airframes and Aircraft Engines. For those carriers electing to submit Schedules B-7 or B-43 via electronic means, BTS has added columns to identify owned, capitalized, operating leases, and nonoperating equipment. B-7 and B-43 submissions would be e-mailed to F41financials.support@dot.gov

The e-mail accounts for submitting the various reports are:

T100.support@dot.gov
T100f.support@dot.gov
Ontime.support@dot.gov
Odsurvey.support@dot.gov
F41financials.support@dot.gov
298c.support@dot.gov
Form251.support@dot.gov

Anne Suissa

Anne Suissa
Director
Office of Airline Information

Below are the file formats for submitting Schedules B-7 and B-43.

BTS Form 41, Schedule B-7, Airframe and Aircraft Engine Acquisitions and Retirements

File Description

FIELD NAME DATA TYPE FIELD LENGTH
B-7 Alpha/Numeric 3
Air Carrier Name Alpha Unlimited
Year Numeric 4
Month Ended Numeric 2
  DATA COLUMNS  
Year of First Delivery (airframe) Numeric 4
Airframe Manufacturers serial Number Alpha/Numeric Unlimited
Date Acquired or Retired MMDDYYYY 8
Acquisition or Retirement A or R Alpha 1
Airframe License Number Alpha/Numeric Unlimited
Number of Engines Acquired/Retired Numeric up to 4
Type, Model, and Cabin Design Alpha/Numeric Unlimited
Maximum Seating Capacity Numeric up to 4
Cost Numeric Unlimited
Amortized/Depreciation Cost Numeric Unlimited
Realization Numeric Unlimited
Acquired From/Disposition Alpha Unlimited
Type of Ownership/Lease Alpha 1
Operating Status Alpha 1

Codes for Type of Ownership
O - Owned
a - Capital Lease
b - Operating Lease

Codes for Operating Status
N - Nonoperating Equipment
Y Operating Equipment

The data stream listed above shall be reported for each individual airframe.

Data pertaining to aircraft engines are reported in aggregate for each type or model. Leased aircraft engines are reported separately as either Capital Leases or Operating Leases.

File Type: .csv - comma separated variable; all fields must be comma separated.

BTS Form 41, Schedule B-43, Inventory of Airframes and Aircraft Engines

File Description

FIELD NAME DATA TYPE FIELD LENGTH
B-43 Alpha/Numeric 4
Air Carrier Name Alpha unlimited
Date MMDDYYYY 8
  DATA COLUMNS  
Year of First Delivery (airframe) Numeric 4
Airframe Manufacturers Serial Number Alpha/Numeric Unlimited
Airframe License Number Alpha/Numeric Unlimited
Date Acquired MMDDYYYY 8
Usual Seat Configuration Numeric up to 4
Number of Aircraft Engines (By Type) Numeric up to 5
Manufacturer Alpha Unlimited
Type, Model, and Cabin Design Alpha/Numeric Unlimited
Available Capacity (Weight) Numeric Unlimited
Acquired Cost or Capitalized Value Numeric Unlimited
Allowance for Depreciation or Amortization Numeric Unlimited
Depreciated Cost or Amortized Value Number Unlimited
Estimated Residual Value Numeric Unlimited
Estimated Depreciable or Amortizable Life Expressed in Months Numeric 3
Type of Ownership/Lease Alpha 1
Operating Status Alpha 1

Codes for Type of Ownership
O - Owned
a - Capital Lease
b - Operating Lease

Codes for Operating Status
N - Nonoperating Equipment
Y Operating Equipment

The data stream listed above shall be reported for each individual airframe. Data pertaining to aircraft engines are reported in aggregate for each type or model. Leased aircraft engines are reported separately as either Capital Leases or Operating Leases.

File Type: .csv comma separated variable; all fields must be comma separated.